Present: NEC. Acting Chairman M. Pinner, Dep. Chairman D. Jones, Treasurer/Registrar L.Lynn. Nat Administrator A.D.Rigley. Minuting, Secretary Miss M. Scott,

Committee Members. J.Stainburn, G.Stainburn, J Lingard

RLO’s J. R. Woodhead.

Teams: Castleford, Cheltenham, Chesterfield, Coventry, Huddersfield, Lincoln, N. Thames, Sheffield, Taunton, Tewkesbury, Wakefield, Warwickshire, and Yorkshire Council.

1. Welcome: The Chairman welcomed those present to the 12th. AGM of REVCOM

2. Apologies: Mr A. Derrick (NEC), Mrs D. Robinson, Mrs J. Hoyle, Bournemouth REVCOM, Wakefield REVCOM.

AGM 12/01: Proposed. W.Watson (Hudds) Seconded L.Over (N.Thames)

That W. Watson (Hudds) & G. Stainburn (Castleford) act as tellers. Carried.

4. Minutes of the 11th AGM: Sunday 16/11/97. The minutes of this meeting having not been circularised to the teams the minutes were read to the meeting

4a). Matters arising from the minutes: None.

AGM 12/02: Proposed. D. Pratt (Coventry) Seconded A. Hogg (Cheltenham)

That the above minutes be accepted and signed a true record. Carried.

5a). The Chairman's report had been circularised prior to the meeting.

5b). There was no balance sheet from the Treasurer but he had circularised a statement of the account balances.

The Treasurer reported that the promised 40% cut in expenditure had been achieved.

The Treasurer thanked Mr D. Pratt for locating at a greatly reduced cost a new source for REVCOM cloth badges.

5c). Matters arising from the Reports:

D.Pratt (Coventry) asked why the balance sheet had not been circulated prior to the meeting. The Treasurer stated that the accounts had not been audited in time for the meeting but documentation was available.

C. Futter (Tewkesbury) enquired if it would help cost cutting if paperwork were sent only to team secretaries that could have them photocopied for members. This matter was discussed at length, but rejected owing to the cost to teams and that some team secretaries do not circulate anything and members must be informed of important issues.

L.Over (N.Thames) suggested that the use of e-mail would reduce costs further. This suggestion was moved to AOB.

J.M.Hoyle (Hudds) congratulated the NEC & the Treasurer on the cost cutting achieved.

The Treasurer reported that our Insurers had recommended an increase in Public Liability Cover from £1m to £2m. This would entail an increase in premium. There was a long discussion of the matter. The meeting then advised that if the cover could be raised to £2m. With an increase of premium no greater than £100 with our present Brokers then the cover should be increased. Otherwise enquiries should be made to obtain a suitable estimate for that amount of cover.

J.M.Hoyle (Hudds) congratulated the Magazine Editors on the last edition of the magazine, but requested that the Charity No. & our Patron’s name should always appear and the names, addresses & contact no’s of the NEC Officers should be a permanent feature as the magazine is also read by outside sources.

The Chairman requested that any material for the magazine be forwarded to himself or Allen Derrick.

D. Pratt (Coventry) asked why the ‘Bulletins’ had been discontinued. The Chairman explained that now that the NEC minutes are issued to the teams in ‘draft’ form before they are signed there was no longer the need for ‘Bulletins’.

The Elections Officer (J. Stainburn) read the election results to the meeting. The following were elected.

Chairman Maurice Pinner (Taunton), Dep. Chairman Denis Jones (Warwickshire), Treasurer/Registrar Leslie Lynn (Chesterfield), Administrator John Stainburn (Castleford), Minuting Secretary (Miss Maureen Scott (Wakefield).

As there had been no nomination for Secretary, nominations for the position were invited from the floor.

AGM 12/03: Proposed. J.Carter (Yorkshire Council) Seconded W. Watson (Hudds).

That Mr A.D.Rigley (Lincoln Imps) is elected National Secretary. Unanimous

AGM 12/04: Proposed. M Scott (Wakefield) Seconded J. Carter (Yorkshire Council)

That Mr G. Hollyhead is elected to the NEC. Unanimous

AGM 12/05: Proposed. A.D.Rigley (Lincoln Imps) Seconded A Ibbotson (Sheffield).

That Mr M.Black (Lincoln Imps) is elected to the NEC.

Miss J Carter (Yorkshire Council) requested that the election forms be improved for next years AGM.

J.M.Hoyle (Hudds) suggested that all members should receive a proxy voting form without asking for one.

The Chairman stated that the NEC would examine both these matters.

B.Loughans (Calderdale) wished to know the number of members allowed on the NEC. The Chairman stated the maximum number was twelve 12)

AGM 12/06: Proposed. J. Carter Seconded. J.M.Hoyle Unanimous

LUNCH BREAK 12.11. Meeting resumed 13.21

AGM 12/07: Proposed. M.Pinner Seconded. L.Lynn.

That Mrs Pat Jones is elected to the NEC. Unanimous

The meeting discussed the new card but it was agreed that problems would arise when PMR sets were sold. Although this idea was rejected the NEC are keen to welcome suggestions from the members.

The NEC had submitted a number of typographical corrections to the Constitution. J.R.Woodhead read these out in detail.

AGM 12/08: Moved. M Pinner Chairperson

That the proposed changes submitted by the NEC. Be accepted Unanimous.

Proposed change submitted by Huddersfield REVCOM. 3 (m) to read,

The renewal date for all classes of membership shall be one (1) Calendar month prior to the expiry date of membership. The expiry date for all classes of annual membership shall be the first (1st) of March.

AGM 12/09: Proposed. J Hoyle Seconded. S Childs Unanimous

B.Loughans (Calderdale) informed the meeting that after enquiries Maplin’s had informed him that they could supply FM.PMR. Sets at advantageous prices for a bulk purchase. They will also carry out modifications required. He suggested that a member of the NEC could liase between Maplin’s and any teams interested. The matter was discussed at length. The NEC is aware that REVCOM will have to change to FM at some future date. It was pointed out that some teams are not wealthy.

L.Over (N.Thames) reported that short-range PMR sets are readily available and easily licensed. He was asked to look further into the matter.

Miss M Scott requested that members wear their membership badges to future AGM’s to prove their membership.

A Hogg (Cheltenham) requested that in future all correspondence and documents from the NEC are dated.

A.D.Rigley as Secretary advised all members of his contact details.

Home phone with 24hr.answerphone 01522 880988. Fax. 01522 880987. E-mail. Daverigley @larchwood0.demon.co.uk

Miss J. Carter (Yorks Council) requested that ‘Job Descriptions’ be given to NEC members and actual jobs are given to NEC members to carry out.

A.D.Rigley requested assistance for the Lincoln Imp's at an event at Ludlow, Shropshire on Sat/Sun the 19/20 June 1999.

For further details contact him.

L.Over (N.Thames) asked if there were any ideas for modernising REVCOM and taking forward. Len suggested that to get REVCOM across to the public it may be a good idea to put REVCOM before the team name, not after as it is at present. This met with approval from the members. That and other ideas are to be considered by the NEC.

Miss M Scott thanked members using the buffet service. Next year a menu will be sent out prior to the meeting hopefully to gain more use of the service.

The Chairman asked that any teams with e-mail inform him of their address so documents can be sent that way.

J.R.Woodhead was concerned that non-REVCOM members may be sent REVCOM members e-mail addresses. M.Pinner suggested use of BCC (blind carbon copy) if required.

The Chairman welcomed both old and new members to the NEC.

The next AGM of REVCOM the date times and venue of the meeting will be notified to members.

Meeting closed at 15.20hrs. The chairman thanking everyone for attending & wishing all a safe journey home.

Proposed. Chairman.

Seconded. Signed & dated.