This meeting was held under Section of 4J of the current constitution, dated November 1998.  Having waited the stipulated 30 minutes from the advertised start time of the AGM, and not having enough members to constitute a quorum an informal meeting was held to re-schedule the AGM.  It was agreed by all present that the meeting would be held on 17th November 2002 at 11:15am – with the members present constituting a quorum.

Held at: Warwickshire Girls Marching Band Headquarters, on Sunday 17th of November 2002, commencing at 11:15hrs.

Present: 
Officers:- Chairperson-M.Pinner, Treasurer-J.Stainburn, Registrar/Min Sec - G.Stainburn, Gen.Administrator-A.Derrick
N.E.C.:- J.Lingard (E. Mids. RLO), W.Watson (NE RLO),  M.Black, B.Loughans, J.Loughans

12 members representing 7 Teams (Calderdale, Castleford,, Huddersfield, Lincoln Imps, Taunton, Sheffield and Yorkshire County.)

1. Welcome.
The Chairperson welcomed all members present to the meeting and asked if there were any objections to the use of recording equipment to assist with the minutes. No objections were made.

2. Apologies: 
Dep.Chairperson-D.Jones, L.Over (North Thames & SE RLO), P.Stainburn, J Carter, M Carter

3 proxy votes were recorded for the meeting.

3. Appointment of teller for the meeting:.
Due to the small number of members present it was agreed that the appointment of a teller was not necessary.

The Chairperson-M.Pinner asked the N.E.C. and assembled team members to introduce themselves.

4. Minutes of Previous Annual General Meeting 26/11/01: 
Last year's A.G.M. minutes were read by the M.Pinner.
4a. Matters Arising from Previous Minutes: 
i)	 	A.D.Rigley asked why the paperwork for AGM was not distributed as described in 7v). J.Hoyle stated his agreement with A.D.Rigley and reminded the NEC that the specific dates are stipulated in the constitution and must be adhered to. J.Stainburn stated that it had been an error on his part and offered his apologies.
ii)	 	A.D.Rigley stated that the radio sets mentioned in 7vii) were in use by J.Lingard at his work and were performing well.
iii)	 	M.Pinner stated that the car stickers mentioned in 4a v) are still available and still only 80p each.
iv)	 	Various typographical errors were corrected by M.Pinner as he read the minutes.

4b. Acceptance of  Previous Minutes:
AGM 16 - 01:		Proposed J.R.Woodhead	Seconded A.D.Rigley
That the amended minutes be accepted and signed as a true record.		Unanimous.

5. Reports: 
i)	  	Treasurer - . Written report   - previously circulated. J.Stainburn then summaries the Balance sheet.  He stated that the income to the current account was only just covering outgoings He also stated that the income to the PMR account was reducing as members stopped licensing older AM sets.  J.M.Hoyle asked the NEC to look into the current Banding of PMR’s with a possibility of dropping a band by asking members to drop additional older sets.

AGM 16 - 02:		Proposed A.D.Rigley	Seconded J.M.Hoyle
That the presented accounts be accepted as a true record.		Unanimous.

ii)		Chairperson - Written report. MP discussed the publicity day that was held in the ASDA car park.  The day had been considered a success although lessons were learned.  Future days will be planned and Maurice asked for help in organising and running those days.
iii)	 	Secretary - None
iv)	 	Registrar - Written report . The registrar voiced his now annual concerns about the declining membership.
v)	  	IT Administrator - Written report. GS asked those officers who had submitted written reports to forward them to him for inclusion in the Web site’s Archives section.

5a. Matters arising from Reports: 
i)	J.M.Hoyle asked why articles submitted by Yorkshire Council members had not appeared in the magazine.  A.Derrick said that he includes all articles sent to him but he had had problems with the postal service.  He requested people to re-submit missing articles.

6. Elections:
The results of the elections were declared by the elections officer J.Stainburn:-
Chairperson - M.Pinner - Unopposed.
Dep.Chairperson  - D.Jones - Unopposed.
Gen.Secretary – G.Stainburn - Unopposed
Treasurer - J.Stainburn - Unopposed.
Registrar - J.Stainburn - Unopposed.
Gen.Administrator - A.Derrick - Unopposed.
Min Secretary – P.Stainburn - Unopposed

N.E.C. Committee: M.Black, J.Lingard,L.Over, W.Watson, J.Loughans, B.Loughans
J.Stainburn reported that there are free NEC committee places. 

AGM 16 - 03:		Proposed W.Watson.	Seconded A.D.Rigley
That S.Howarth be elected onto the NEC			Unanimous.

The Chairman welcomed the new officers and NEC members.

12:42hrs break for lunch.
13:41hrs meeting resumed.

7.	A.O.B.
i)	 	A.Ibbotson stated that he had visited an Amateur Radio rally which the Radio Agency had also attended.  At this rally were visibly old radio equipment that were available for sale.   On the sales stands were application forms for the new ‘Go Anywhere’ license, which covered a number of frequencies including the two held by REVCOM.  Alan asked if the general public could apply for these licenses with apparently much less restrictions and a far simpler procedure than REVCOM members.  M.Pinner stated that REVCOM has always known that it did not hold exclusive access to it’s frequencies and that the RA had informed them some time ago that some frequency changes were going to happen, resulting in more frequencies being available to us.  They had not provided any specific information though.  Maurice then went on to say that the current purchasing system used by REVCOM, whereby each set should be checked with D.Jones before purchase was simply to ensure that members do not waste money buying radios that cannot go on license.  He also stated that radios that were to go onto the ‘Go Anywhere’ license must still meet the current MPT specifications.
ii)	
 	A.Ibbotson suggested that the NEC look into the possibility of an Amateur Radio arm to REVCOM, especially now that the Radio Am license has changed, making them more accessible.  A straw poll of the room showed 2 licensed Radio Am’s and one person looking into training, so there is definitely some interest.  M.Pinner stated that the NEC would look into the situation and asked A.Ibbotson if he could assist with information etc.  G.Stainburn will create a section on the web site and provide a feedback facility to try to assess the interest level both of REVCOM members in Radio Am and also of Radio Am users in REVCOM.
iii)	 	B.Loughans during his travels came across a company called ‘Creative and Promotional Services Ltd’, and from them obtained a quote for REVCOM window stickers and magnetic rubber signs.  He presented the quotes to the meeting and the general consensus was that the prices were very competitive.  Brian passed on the contact details and the quote to Maurice for inclusion in the magazine.  A number of people in the room stated an interest is purchasing some of the magnetic signs.
iv)	 	B.Loughans asked why the minutes for NEC 01/02-02 were missing.  G.Stainburn stated that he had not attended that meeting and therefore left the minutes to be taken by the general secretary.  After the meeting the notes for the minutes had not been made available to him. Gary said that he would chase this up with J.Carter as he had to contact her to obtain material for the general secretary’s position.
v)	 J.M.Hoyle asked about the suitability of the venue for the A.G.M. based on the number of members attending the meetings.   M.Pinner stated that the NEC had already broached this subject and one possibility is Exhall Old School where normal NEC meetings are currently held.  M.Pinner stated that the venue would be reviewed and a suitable decision made during the coming year.
vi)	 	M.Pinner returned to A.Ibbotson’s issue regarding licensing sets and reminded the room that when purchasing a PMR set that the form distributed by D.Jones needs to be completed by the supplier.  This should suffice as proof of complience to the current MPT specification.
vii)	 J.M.Hoyle asked what was happening regarding the original single-sheet publicity hand-out with the availability of the new publicity pack.  John stated that this was ideal for handing out on events etc as it was easily reproducible. M.Pinner said that he would take the current document provided by A.Ibbotson, create one for each team containing that team’s contact details, and then make those leaflets available for download via the REVCOM web site, or available on request.
viii)	A.D.Rigley asked about the current National Address and telephone number.  It was decided that there was no need to change from the current set-up as neither the address nor the phone  number were used to any great extent.
ix)	J.Stainburn stated that the period agreed for the free membership scheme had elapsed and asked if we wanted to continue the scheme.  A short discussion took place.

AGM 16 - 04:		Proposed A.D.Rigley.	Seconded J.M.Hoyle
That the free new membership scheme be continued as previously agreed. Unanimous.

Date, Time and Place of Next Meeting: 
To be decided and notified when arranged.

Meeting Closed at: 14:34hrs. The Chairperson thanking everyone for attending.

	Proposed		Seconded

	Signed & Dated	Chairperson