Held at: Exhall Old School, Exhall on Sunday 9th February 2003, commencing at 11:25hrs.

Present: Chairperson – Maurice Pinner (MP), Deputy Chairperson Denis Jones (DJ), General Secretary – Gary Stainburn (GS), Treasurer/Registrar – John Stainburn (JS)
NEC members – Wilf Watson (WW), Alan Derrick (AD), Malcolm .Black (MB), John Lingard (JL)
Brian Loughans (BL), Jonathan Loughans (JDL), Sandra Howarth (SH)

1. Welcome.
The Chairperson welcomed all members present to the meeting. 

2. Apologies.
Len Over (LO), Pat Stainburn (PS),

3. Minutes of NEC 01/02 – 06 17/11/02:
MP ensured that everyone had read the circulated minutes.

3a. Matters arising:
i)	typographical errors were corrected.

NEC 02/03-02.	Proposed W.Watson	Seconded  A.Derrick
That a vote of thanks be given to G.Stainburn for the work done in catching up with the National Secretary’s duties.
		Unanimous.

NEC 02/03-03.	Proposed W.Watson	Seconded  S.Howarth
That the typographically corrected minutes be accepted and signed as a true record.
		8 For
		3 abstentions (not present at meeting) 

4. Minutes of NEC 02/03 – 01 17/11/02:
MP ensured that everyone had read the circulated minutes.

4a. Matters arising:
i)	in item 3. The ‘070’ number was amended to ‘0870’. The ‘e’ missing from number was inserted
ii)	The 0870 number has now been set up as 0870 765 7980
iii)	The magnetic signs discussed in item 4i have now been purchased and are now available at £4 each.

NEC 02/03-04.	Proposed J.Lingard	Seconded  J.Stainburn
That the typographically corrected minutes be accepted and signed as a true record.
		9 For
		2 abstentions (not present at meeting) 

5. AGM Minutes

A general discussion of the AGM day and it’s proceedings took place.  It was agreed that the day went well and had a very positive feel.  

The problem of poor attendance and the difficulty obtaining a quorum was discussed.  It was agreed that the NEC should look towards amending the constitution in such a way that the quorum can better reflect the membership numbers.  It was also decided that proxy forms will go out automatically with election material instead of being sent on request.

Break for lunch 12:32hrs, resumed 13:19hrs

6. Correspondence
i)	GS had received via the web site a request for access to the Members area.  This turned out to be from a new member of Chesterfield team.  The member will be registered on this years renewal form, at which point he will be given access to the web site.

7. Reports
i)	Chairman’s Report – written
ii)	Secretary’s Report – written, also contained I.T. Admin’s report
iii)	PMR Report – written. 7 teams have renewed PMR sets so far.
iv)	Cadet Admin’s Report – written
v)	Treasurer’s report.  Current A/C £358.20, PMR A/C 315.46, Deposit A/C £932.99.  He also stated that monies were still coming in.  The treasurer also mentioned that he was considering merging the Current and PMR accounts to ease administration and possibly increase interest received.  They would still be accounted for seperately.
vi)	Registrar – 11 teams have renewed so far.
vii)	Editor – So far, for the current magazine only one article has been submitted. A request for more articles was requested.
viii)	Training – WW stated that once all renewals were complete, he planned to contact and possibly even visit each team to introduce himself and find out what teams required of the Training Administrator.

8. A.O.B

i)	G.Stainburn voiced his concerns regarding the positions of registrar and New Member Administrator and the possible confusion and lack of co-ordination that was the initial reason for the creation of the post.

NEC 02/03-05.	Proposed J.Lingard	Seconded  G.Stainburn
That the job title for position of ‘New Member Administrator’ be changed to ‘Recruitment Administrator’ to better reflect the duties of the position.
		Unanimous

ii)	The venue for the AGMs was discussed as instructed at the meetings held on 17th November 2002.  

NEC 02/03-06.	Proposed W.Watson	Seconded  J.Lingard
That the venue for the 2003 AGM be the Exhall Old School, Exhall
		Unanimous

iii)	J.Stainburn informed the NEC of changes that are occurring within the Charity Commission.  Any charity that has a turnover of less than £10,000 will not be allowed to register and any existing charities will be de-registered.  However, due to omissions on the part of team treasurers and NEC members, we have no evidence to prove that our turnover exceeds that. The NEC members present were reminded that they have to show their expenses, and how those expenses are met, e.g. by a donation by the individual person or that person’s team.  

	JS is to send a letter to all team treasurers informing them of their duties and requesting accounts for the last 12 months so that we have the information to hand when the charity commission request it.

iv)	W.Watson and S.Howarth informed the NEC that they had attended, as representatives of REVCOM, the funeral of June McQuirk, the chairperson of Lincoln team and a founder member of REVCOM.  The NEC agreed that as a sign of respect, REVCOM would make a donation to June’s chosen charity.

Date, Time and Place of Next Meeting:  Exhall Old school, Exhall, on Sunday 13th April 2003, commencing at 10:30hrs

A tentative date of Sunday 22nd June 2003 was agreed for the following meeting.

Meeting Closed at: 14:52hrs. The chairman thanked everyone for attending.

	Proposed		Seconded

	Signed & Dated	Chairperson