Held at: Exhall Old School, Exhall on Sunday 14th March 2004, commencing at 11:10hrs.

Present: Deputy Chairperson Denis Jones (DJ), General Secretary - Gary Stainburn (GS), Treasurer -  John Stainburn (JS)
NEC members – Pat Stainburn (PS), Brian Loughans (BL), Wilf Watson (WW), Sandra Howarth(SH)

1.	Welcome.
D.Jones acted as Chairperson for the meeting.
The Chairperson welcomed all members present to the meeting. 

2. Apologies.
Maurice Pinner (MP), Len Over (LO), Jonathan Loughans (JDL), Alan Derrick (AD)

3. Minutes of  NEC 003/04-02

NEC 03/04-04.	Proposed B.Loughans	Seconded S.Howarth
That the minutes be taken as read.
		Unanimous. 

NEC 03/04-05.	Proposed S.Howarth	Seconded B.Loughans
That the corrected minutes be accepted and signed as a true record.
		Unanimous. 

3a. Matters arising:
i)	4a i) It was agreed that Proxy forms would be sent individually to each member in an attempt to improve response and help ensure a quorum is achieved for the A.G.M.
ii)	7 i) BL stated that he had just renewed his CB licence and therefore they do still exist. DJ stated that there is still a license, although it is no longer controlled by the RA, but by OFCOM.  The license is free to under 17 or over 75, otherwise it is £15 per year. DJ to chase up and obtain more information.
iii)	7 ii) J.Hoyle has agreed on behalf of REVCOM Huddersfield that a publicity display could be exhibited at the Emly Show, but as yet does not have permission from the event organisers.

4. Correspondence

i)	GS has received 2 emails on behalf of REVCOM Warwickshire, and has passed them on to DJ. He has also amended the email system so that Denis would receive them directly.

5. Reports
i)	Chairman – written
ii)	PMR – To be circulated by email after meeting due to admin error.
iii)	Treasurer – Deposit £943.57, General £505.80, Cash £NIL, totalling £1449.37. Assets stand at £351.86. The insurance has been renewed with no increase in Cost
iv)	Registrar – 87 renewed (down 4) in 13 teams (same). 72 PMR’s (down 1). REVCOM Whiskey Golf have not yet renewed, forms for last and this year will be posted out.

6. A.O.B
i)	JS on behalf of J.R.Woodhead, as requested in a letter dated 8th February 2004, put forward an amendment to the Constitution to reduce the amounts that constituted a quorum, leaving the wording to the NEC members.  It was stated that the NEC had already agreed to do this at a previous NEC meeting and that it was only due to administrative errors that it had not been done at the last A.G.M.  It was agreed that we need to ensure that this does not happen again this year, and that we will need to schedule an E.G.M. to ratify the changes. J.R.Woodhead is to be informed of this decision to ensure he is satisfied with the outcome.

Date, Time and Place of Next Meeting:  Exhall Old school, Exhall, on Sunday 9th May 2004, 10:30hrs as previously agreed.

The following meeting will be on 18th July 2004.

Meeting Closed at: 11:52hrs. The chairman thanked everyone for attending.

	Proposed		Seconded

	Signed & Dated	Chairperson