Held at: Exhall Old School, Exhall on Sunday 1st August 2004, commencing at 11:10hrs.

Present: Chairperson Maurice Pinner(MP), Deputy Chairperson Denis Jones (DJ), General Secretary - Gary Stainburn (GS), Treasurer/Registrar John Stainburn (JS)
NEC members –, Brian Loughans (BL), Alan Derrick (AD), Jonathan Loughans (JDL)

1.	Welcome.
The Chairperson welcomed all members present to the meeting. 

2. Apologies.
Pat Stainburn (PS), Wilf Watson (WW), Sandra Howarth(SH),Len Over (LO), Lincoln Team

3. Minutes of  NEC 03/04-04

MP read the minutes to the meeting.

NEC 03/04-07.	Proposed J.D.Loughans	Seconded A.Derrick
That the minutes be accepted and signed as a true record.
		Unanimous. 

3a. Matters arising:
i)	6ii) Charity Commission requirements and team accounts. – JS stated that it looked as though the Charity Commission may be relaxing the rules and there is a possibility that we may not lose our status even without providing accounts. JS to check.
ii)	6iv) Bus Rally publicity day – BL has looked into this but does not think it will happen.
iii)	6i) Email from LO regarding MSGB – As yet, nothing has been received.
iv)	3a) Matters Arising – Comments were made regarding the readability of this section, and the need to refer to previous minutes. GS stated that in future, as an aid he would include context for entries to this section.

4. Correspondence

A Letter was forwarded by John Hoyle of REVCOM Huddersfield regarding the Charity Commission.  This was the basis for JS’s comments above.

Break for lunch 11:45, resumed 12:25

5. Reports
i)	Chairman – Written. MP also added the suggestion of a year’s free subscription for any current member who introduces a new member.

NEC 03/04-08.	Proposed J.D.Loughans	Seconded D.Jones
That if a new member joins, receiving their first year’s membership free then subsequently renews that membership, the member who introduced this person will receive one year’s free membership.
		Unanimous. 

NEC 03/04-09.	Proposed J.Stainburn	Seconded J.D.Loughans
That the current scheme of new members receiving one year’s free membership be amended so that anyone joining after 30th September has this free membership extended to include the period from joining until the next renewal date.
		Unanimous. 

ii)	Deputy – None
iii)	PMR – None
iv)	Secretary - None
v)	Administrator – None
vi)	Treasurer – Deposit £943.57. General £457.80. Cash £0.00 Total £1401.37 Assets £351.86
vii)	Registrar – None

6. A.O.B
None

Date, Time and Place of Next Meeting:  T.B.A. JS to look into Crich Tramway Village to combine the meeting with a publicity day.*

Meeting Closed at: 13:25hrs. The chairman thanked everyone for attending.

	Proposed		Seconded

	Signed & Dated	Chairperson

* Meeting arranged for the Red Lion, Crich Tramway Village, Sunday 26th September 2004, at 10:30.