Held at: Exhall Old School, Exhall on Sunday 1st May 2005, commencing at 11:08hrs.

Present: Chairperson Maurice Pinner(MP), Deputy Chairperson Jonathan Loughans (JDL), General Secretary - Gary Stainburn (GS), Treasurer/Registrar John Stainburn (JS)
NEC members – Brian Loughans (BL), Allan Derrick (AD), Allan Kidney (AK), Danielle Norcliffe (DN),  Wilf Watson (WW)

1.	Welcome.
The Chairperson welcomed all members present to the meeting. 

2. Apologies.
Len Over (LO), Lincoln Team

3. Minutes of  NEC 04/05-02

The minutes for the previous meeting were not available.

3a. Matters arising from previous meeting:
i)	REVCOM Sheffield have not renewed with the loss of Alan and Alf.  MP has informed Alan of the offer of Life Membership, but has not had any response.
ii)	‘Westbury’ team have not yet registered.

4. Correspondence

i)	REVCOM Huddersfield has sent apologies for inconvenience caused with their team renewals.
ii)	Len Over has circulated an email informing the NEC about the formation of two new teams; London and MSGB.  London is actually the team that used to be North Thames. MSGB as discussed in previous NEC meetings is the first step to create ties between the two organisations.

5. Reports
i)	PBR – Verbal report.  

The name has changed to reflect the new terminology of the license. 
AK requested an ‘electronic’ copy of the PMR1 for so he can update it – possibly only available from Alan Ibbotson. 
PMR1’s to be sent out to all sets having been re-registered along with requests for missing fees.
The electronic database needs major update. Revised PBR cards showing new license number etc. to be issued once this update has been completed.

ii)	Editor – next issue to be distributed soon.
iii)	Administrator – None
iv)	Secretary – None
v)	Chairman – Written. 
vi)	Deputy Chairman – None
vii)	Cadet Administrator – no report, but one new cadet registered.
viii)	Training – Verbal. 

No feedback has been received from any REVCOM member regarding attending a training weekend.  Possible dates for the weekend are the 1st or 2nd weekend of October – 1st/2nd or 8th/9th respectively.  A deadline of 1st July has been set – no response by then means no training weekend.

ix)	Treasurer - £957.46 deposit, £209.08 general, PMR closed, 90p petty cash, £316.67 assets giving £1167.44 total cash. Almost all PMR license cash has now been received.
x)	Registrar - None

Break for lunch 12:25, resumed 13:30

6. A.O.B
i)	A.Kidney does not have access to NEC mailing list or web site members area. GS to resolve.
ii)	B.Loughans asked about publicity events. MP suggested a combined NEC meeting/publicity event at the North Yorkshire Moors Railway. GS to investigate.
iii)	W.Watson broached the training weekend, querying requirements.  The event should automatically be covered by our insurance.  The proposed venue is Manton Farm Worksop.  BL to investigate cost and transport of a Marquee.  It was agreed that a letter should be sent to all members individually.
iv)	W.Watson brought up the subject of NEC meeting dates.  The next meeting hopefully being the publicity day at the NYMR with a provisional date of 19th June.  Subsequent dates being 18th September and the AGM on 20th November.
v)	J.Stainburn discussed the REVCOM accounts.  He said that there was the possibility that subs may have to go up, and said that it needed reviewing before the AGM.  He cited the insurance cost of £525, which is likely to increase; and the lateness of people sending is subscriptions causing cashflow problems.  JS to make a proposal before the deadline for the 56 day rule.
vi)	M.Pinner reminded all NEC members to reflect the true cost of running the organisation by recording expenses correctly, as per instructions given at the A.G.M.

Date, Time and Place of Next Meeting:  T.B.A. GS to look at publicity day on the N.Y.M.R.

Meeting Closed at: 15:15hrs. The chairman thanked everyone for attending.

	Proposed		Seconded

	Signed & Dated	Chairperson